Among the myriad of challenges faced by organisations, managing data quality, privacy, compliance, search, migration, and cataloging remain paramount. Meet infoboss, a transformative software equipped with superpowers to tackle these daunting tasks head-on.
No 1. Data quality & observability
Modern data estates are complex with lots of applications, system integrations and dependencies. Your data (and the quality of it) is the life blood of your business but so often gets ignored because of the challenges of simply keeping your business and its systems working.
infoboss empowers you to observe your data at every step of its journey and simplify and embed data quality management processes that work effectively for your business.
Sustainable, cost-effective data quality management
Fixing data quality can be a daunting task, often protagonists pay lip service to the job in hand, electing to adopt short term strategies to resolve specific issues rather than take the brave steps to build a data quality management strategy that delivers sustainable improvements, forever…
“Data quality requires a certain level of sophistication within a company to even appreciate it’s a problem.”
Colleen Graham (Gartner)
How infoboss can help
We recognise that correcting the quality of data is not a point in time event.
infoboss enables you to get your data quality improvement initiative up and running quickly. Within minutes you will discover data of interest, analyse and identify fix strategies, assign ownership and put in place data validation and monitoring rules to ensure your data stays fixed.
Our solution provides a best practice approach to data quality management and will deliver a long term, sustainable, data quality management programme for your business.
We help you to:
- Assign ownership to your data assets
- Identify poor quality data
- Analyse data using simple point-click and search techniques
- Alert data owners when poor quality data enters the data estate
- Track your data quality improvement performance indicators
- Provide tailored stakeholder views of data; and most importantly
- Build a sustainable data quality improvement culture within the business
We support the principal of data democratisation. Empowering those that can improve data quality with the tools to do so.
No 2. Data privacy & compliance
Organisations recognise that data compliance is not a one-off event and the day-to-day effort to monitor compliance process effectiveness and maintain it over the long term is often found to be an inefficient (labour-intensive) exercise, fraught with data breach risk and difficult to manage and control.
infoboss empowers you to give you some control and your data some much-needed privacy to help ensure regulatory compliance. You can centralise views of your data assets, apply and automate the monitoring and alerting of data validation and checking rules and alert stakeholders if an exception occurs.
“Companies will need to increase automation and streamline their organisation if they are not to be overwhelmed by the challenge of sustaining GDPR compliance over the long term.”
McKinsey and Company (2018)
How infoboss can help
infoboss provides the tools that empower you to efficiently meet your regulatory compliance obligations by automating many of the processes required. It enables you to:
- Automatically collect data from any data source
- Store it in a secure, scalable, searchable enterprise data store
- Automate the indexing and classification of your data
- Discover PII and special category data
- Audit and understand your data, be that structured (as that held in databases) or unstructured text within documents or other sources
- Monitor and enforce data retention, minimisation and other data protection policies
- Understand who has access to what data
- Enforce data subject rights. E.g. Access, Erasure, Consent etc.
- Efficiently and effectively find the information to service data subject access requests.
infoboss undertakes the heavy lifting (and perhaps more mundane aspects) of the data privacy & compliance manager’s role. Helping to ensure you mitigate the risks of non-compliance and ensure privacy of your data assets.
No 3. Custom data solution
No matter what your data challenge may be, it’s likely that the infoboss platform can help you tackle it. We have delivered solutions to solve challenges such as…
- Automate classification of inbound email and scanned documents
- Provide data abstraction layer for a customer web portal to a legacy database
- Curate and classify tens of thousands of contracts, running OCR, metadata augmentation and search to identify key documents
- Collect and enhance the metadata of contracts as part of a pipeline of data into an AI model
- Data quality assurance ahead of a major application data migration
- Derive new insights from a corpus of customer surveys
“Business Process Automation manages information, data, and processes, with the ultimate goal of reducing costs, resources and investment. It increases productivity by automating key business processes through use of technology.”
How infoboss can help
infoboss enables you to streamline your business processes through the use of automated data collection, classification, derivation, enrichment, monitoring and alerting. As data is automatically collected and classified, your business rules are applied to the data to enrich it for subsequent processing.
You can use the monitoring and alerting features to notify stakeholders of an event (or issue) requiring attention. For example, a repeat of language used in a previous fraud incident appearing in a customer letter or the receipt of a complaint into a customer service email inbox.
The unstructured data mining features can also be leveraged to enhance a data stream, perhaps identifying customer reference numbers then automatically feeding a workflow system with enriched data.
In summary, if you have a process that involves inspecting digital data to inform the next step, then infoboss will almost certainly be able to automate the task for you and in so doing empower your staff to engage in less mundane activities that improve the performance of the business.
No 4. Search & discovery
Organisations face increasing pressure to improve efficiency and more quickly leverage insight from their data assets. Adding the ability to search and analyse your data assets to non-technical users helps to unleash your enterprise’s potential.
infoboss provides fast access to trusted data to inform decision making and provide new insights to improve business outcomes.
Imagine if you and your colleagues could lookup information for themselves. For example, to:
- Find the proposal that had that really great description of our product’s features and benefits
- Find all references to a data subject to comply with a data subject access request
- Find customer contracts that contain a clause variation; or
- Find the answer that one of our product experts gave to a similar question in customer services
The use and benefits to the business are manifold and always result in a more efficient organisation that’s fulfilling customer expectations better than your competition. And if that’s not justification enough, consider the reaction of millennials as they join your workforce (if they haven’t already) when they discover that you don’t have search in your organisation!
“An average person can read 1000 words in 3.3 minutes, works 8 hours a day for 228 days a year and earns £38K p.a. (Source: AV Trinity). It would take that person 5,290 years at a cost of £202 million to read just one terabyte of data!!! If they started reading at the end of the Stone Age, they would be close to completing it about now…”
infoboss
How infoboss can help
infoboss collects data from any electronic data source (structured and unstructured) be they in the cloud or on-premise, and stores it in an indexed (searchable format) Enterprise Data Store based on Elastic technology (the same technology used by the likes of NASA, Netflix, Uber and Amazon.
infoboss is so easy and intuitive to use. Users can simply type in the text they’re looking for or browse the data store using simple point and click techniques to filter the results and find the information they seek in seconds.
No 5. Cloud migration – document assets
Planning a data journey to the cloud. Migrating on-premise document stores to the commercially compelling cloud alternatives provides an opportunity to reduce storage costs and mitigate compliance risks.
“The preferred and most successful approach for migrating documents to the cloud has been to classify, clean and purge before migrating and this is where infoboss add significant value.”
Independent Consultant
Save time and money by only migrating what you need to. Understand what you have in your structured and unstructured data assets and mitigate risks.
We’ve successfully delivered large migration projects across multiple industries and migrated every conceivable type of data source into all standard ERP systems and enterprise software platforms.
Using our proven Data Migration Methodology – developed and refined over many years – we can bring success to your data migration project.
How infoboss can help
Simple to deploy and easy to use, our software enables you to explore your data to:
- Locate and classify personal and sensitive data such as payment cards, post codes, bank accounts, sort codes, passport numbers, national insurance numbers, employee and customer details and more…
- Identify duplicate, redundant, obsolete, and trivial (ROT) files to minimise your data ahead of the migration potentially saving up to 40% of storage costs!
- Automatically tag, label, and classify your data so you can manage it effectively in the cloud
- Identify data falling outside of its retention period as defined in your policies
Our rental licence option enables you to use the software just for the duration of your project or beyond to suit you. Once you have migrated your data you can optionally leave Infoboss in-situ to automatically monitor and manage your data into the future.
No 6. Data Wiki – inventory, catalog, dictionary
Collect, augment, and manage the metadata for your data assets in one searchable, browsable location. Catalog and understand your data for a variety of use-cases.
The Data Wiki delivers a data marketplace for understanding the flow, use and definition of data across your enterprise. Empowering your data teams with the tools to maximise the value derived from your data assets.
The Data Wiki provides an organised inventory of your data assets. It uses metadata to automate the construction of the Wiki and help you to manage your data. It empowers data professionals to find, understand, collect, organise, access, and enrich metadata to support data discovery and governance.
How infoboss can help
Data Wiki empowers your data professionals to find, understand, utilise, and maximise the value from the data you hold. It provides a single place for business data terminology, classification and data protection categorisation for all data items and dynamically links definitions to new data as it is curated. Blending the concepts of data glossary, data dictionary and data catalog into one dynamically generated and navigable site.
Easily discover data of value and visualise its configuration, lineage and quality. Delivering a data marketplace for your artificial intelligence and business intelligence initiatives and resources such as data analysts, engineers, and scientists.
Empower your compliance teams to understand and discover location, classification, personal data categorisation of data assets at the field level and how they’re being used.
In a nutshell the Data Wiki helps you to:
- Find and use trusted data for reports and other purposes
- Create a common understanding of your enterprise data assets
- Automatically generate configuration and lineage visuals of data assets at every level from business processes and systems through to individual fields
- Dynamically link new data assets to dictionary definitions – inheriting business definitions, data quality validation rules
- Analyse your data’s metadata using simple point-click and search techniques; and
- Discover non-compliances and act on findings
The Data Wiki supports the principal of data democratisation. Empowering those that can improve data quality, compliance, and value from your data with the tools to do so.
Discover how infoboss can unlock the huge potential of data management. Maximising its value and driving your business forward.
Sample data assessment.
infoboss can undertake a data assessment to determine the impact of data quality issues on your operations and revenue streams. Request a demo.
infoboss.co.uk/contact
T: 0333 772 1963
E: lduffield@infoboss.co.uk
L: www.linkedin.com/in/lee-a-duffield/
Meet Infoboss
Infoboss can transform businesses through the power of data.
This innovative, enterprise-wide software solution makes it simple to find, clean and enhance structured and unstructured data.
Right now, businesses have data across different sources. Not to mention outdated platforms, expensive storage, and unknown numbers of duplicate records.
Infoboss solves all these data issues, easily.
Ideal for organisations with large numbers of assets – from customer records to contracts – it takes away the clutter and confusion. All with a single, integrated data management platform. Streamlining decades of data and putting millions of files at your fingertips. Saving time and money. Making data work harder and smarter for business.
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